All Beach Birds Travel Clients Must Read And Agree With All Terms and Conditions BEFORE Booking A Trip or Making A Deposit With Beach Birds Travel. By Booking a Trip and/or paying a Deposit - The said Client is Acknowledging and Agreeing To All Terms and Conditions stated below...
Beach Birds Travel, Inc. (BBT) is an independent company that markets and distributes travel products under the brand name, and arrange for the vacation services offered herein. Once confirmed, the purchase of any travel services offered by BBT, Inc. constitutes a contractual agreement between you and BBT, Inc. and represents your acceptance of these terms and conditions set out herein (the "Terms and Conditions"). Please ensure that you read carefully and understand these Terms and Conditions prior to booking. These Terms and Conditions are subject to change and you are advised to check our website or to request the latest version of the Terms and Conditions from BBT prior to booking your vacation.
RATES:
- Quotes are valid for 14 days and may have to be re-priced after that time.
- All rates quoted by Beach Birds Travel for services are in US Dollars, NET, non-commissionable and are inclusive of all applicable taxes at the rates in force at time of confirmation. Payments by credit card are accepted.
- Tips and gratuities to service providers are not included unless otherwise specified in this quote.
- Currency Fluctuations: For Europe (on the GBP or EUR), we adjust exchange rates the first of every month. The currency rate will be locked in at time of deposit, but prior to the initial deposit this rate is subject to change. For non-Europe, if currency fluctuates more than 3%, go-today reserves the right at any time (including after the initial deposit) to amend the quotation or charge a surcharge to the booking as needed.
- If there are major itinerary changes after the initial deposit, the currency rate may be subject to change.
- Not Included in the Rates: U.S. and International arrival and departure, and other government imposed fees up to $300 per person. Port taxes; passports; visas and vaccinations; tips to your tour director, host, driver, local guides, and/or ships' crew; gratuities on ferries, trains, and cruise ships; laundry; telephone; minibar; alcohol, beverages, and food outside of the contracted menu as presented at a hotel or restaurant (these extra items will be billed to you before leaving the hotel or restaurant); optional excursions; airport transfers on flights; porterage at airports and train stations; travel insurance premiums; carrier baggage fees; and all other items of a personal nature.
- DEPOSITS:
A $500.00 non-refundable, non-transferable booking deposit is required to request and initiate bookings.
- Additional deposits and pre-payments may be required prior to your group's final payment (e.g. theater tickets or hotel pre-payments during peak times). You will be notified in writing of any required payments and terms in writing as soon as go-today is aware of this requirement.
- Deposits paid will be deducted from your final invoice.
- CONDITIONS OF PAYMENT:
Payments to Beach Birds Travel shall be made in US Dollars & MUST be received by BBT by the last payment installment date.
- Late payments will incur a minimum $50 fee and may result in the non-refundable cancellation of some or all services booked.
- The sender is responsible for all bank fees incurred in connection with the transfer of funds or payment of checks.
- Payment can be made by Check, Cash, or Credit Card.
- A $35 fee will be charged for all checks returned for insufficient payment.
- A purchase is not complete until the payment of any deposit and any other monies due and payable have been processed by BBT and a confirmation of booking has been sent. Receipt of confirmation from go-daddy constitutes agreement to these Terms & Conditions.
- Despite BBT best efforts, certain items offered on this website may be mispriced and if an item's correct price is higher than their stated price, BBT will, at its discretion, either contact you for instructions before confirming your order or cancel your order with notification.
- ACCOMMODATIONS:
Hotels/ Guesthouse mentioned in proposal are samples only.
- Hotel/ Guesthouse accommodation is subject to availability at the t
- ime of reservation.
- If BBT is unable to confirm the sample hotel(s) listed in our quotation, we will attempt to secure space at a similar hotel of equal standard and cost. In the event a similar hotel is not available, a supplement may apply.
- At certain times during the year many places have conventions, fairs, events, or holidays. During such periods, if BBT in unable to secure space within the quoted price, a supplement may apply.
- Single, triple, and quad rooms are not guaranteed in all properties and should be requested at time of booking. Room configurations vary and King and Queen sized beds are not typically available in standard rooms outside of the USA.
- All rooms are standard run of the house rooms, unless otherwise stated.
- Special requests such as elevators, air conditioning, etc. are not guaranteed in all properties. In addition, even if a property has amenities such as air conditioning or elevator, it is not guaranteed that it will be operational during your stay.
- Baggage handling can be coordinated at most (but not all) hotels and will incur an additional fee, unless listed in your final quote inclusions. Due to narrow streets, buses are not always able to park in front of the hotel. In this case, passengers may have to walk a short distance with their bag to the hotel.
- GROUP PROCEDURES:
We strongly recommend travel insurance.
- All necessary entrance documents (such as passports, visas, etc.) for each country in the group itinerary are the responsibility of the group leader and/or individual passengers.
- Passports should be valid for 6 months beyond your return date.
- Exit taxes or fees must be paid by each passenger locally and are not part of the package (unless otherwise advised).
- All changes, requests or booking requirements should be sent in writing.
- Please notify BBT in advance should any passengers require special accommodation (such as dietary needs or disabilities).
- Final passenger and rooming list is due 60 days prior to departure.
- Names exactly as they appear on the passengers' passport must be provided to BBT; otherwise, penalties, re-issuing fees or cancellation of airline reservations with full loss of monies paid may apply.
- GROUP SERVICES:
Services such as theater, rail, certain trains, meals, transfers, river cruises and all other inclusions, with the exception of hotel and air, are booked and purchased upon receipt of final payment. Any pre-payments required will be advised to you in writing.
- The size of your coach (for tours, transfers and touring) will be determined by the number of passengers in your group.
- Coaches can accommodate one medium bag per person.
- Should passengers on the group bring larger or excess luggage, without advance notice to go-today, which cannot be accommodated on the coach, they will be responsible for arranging and paying for their excess luggage to be transferred to the destination.
- GROUP CHANGES/DEVIATIONS:
- The price quoted is based upon the exact inclusions as specified in your final proposal. Discrepancies between what your group requires and what is specified in our offer should be addressed before confirmation.
- Any major changes or amendments made after initial confirmation are subject to a $50 per person change fee.
- If there are major changes to the group itinerary and inclusions, the quote may have to be re-priced.
- Any deviations, extensions or requests different from the group booking are subject to a $50 deviation fee per person, plus any difference in possible fees from service providers.
- Name change fee: $50 minimum, plus any additional fees charged by the airline.
- No changes are permitted 30 days prior to travel.
- CANCELLATIONS:
Beach Birds Travel will confirm bookings, changes and cancellations in writing. Cancellation fees will be charged based on the following schedule, unless otherwise stated on confirmation and deadline sheet.
Entire Cancellations
- $500 initial deposit is forfeited, plus other land or service payments as outlined in group confirmation/deadline sheet.
- REFUNDS & ADJUSTMENTS:
Claims for refunds and/or adjustments must be made within 45 days of the disputed service ending.
- Full details and documentation must accompany claims.
- Forum for Disputes: The sole and exclusive forum for any unresolved legal claims you may make against BBT shall be the United States District Court in Cincinnati, Ohio.
- RESPONSIBILITIES & LIABILITY:
In common with other companies, Beach Birds Travel acts only as an agent for tour members in arranging accommodation, transportation, sightseeing, admissions, and restaurant reservations as appropriate and agreed in each itinerary. As such, BBT shall not be liable for any injury, damage, loss, accident, delay, or irregularity which may be occasioned by reason of any BBT client, company or person engaged in conveying the passengers, or otherwise in connection therewith, of any hotel owner, manager or employee.
Beach Birds Travel does not own or operate, nor is it an agent for any of the firms which will provide goods and services for the trip or for any option which may be available in connection with the trip (including but not limited to optional sightseeing, car rental, etc.) and BBT has not priced the trip to guarantee against failure of any such firms. Accordingly, participant(s) agree to seek remedies directly with the supplier, and not to hold BBT or sponsoring organization liable, in the absence of its negligence, for any loss, injury, delay or expense which results directly or indirectly from any action or omission, whether negligent, criminal or otherwise, of any entity providing goods and services for the trip or any available option (e.g. without limitation, the quality of services, cleanliness of a hotel, hotel overbooking or any flight delays). Participant(s) also agree not to hold BBT or sponsoring organization liable for circumstances beyond its control (e.g. force majeure, terrorism, war, or acts of God). Participant(s) acknowledge that BBT have not made any representation or promises with the respect to the tour described Herein except as expressly set forth in BBT literature, unless such agreement is in writing and signed by an officer of BBT. Beach Birds Travel accepts no responsibility for losses or additional expenses due to delay, changes, or cancellations in train, bus, ship, airplanes or other services, sickness, weather, war, terrorist acts, strikes, quarantine, or other causes. Baggage is transported at the client's risk throughout the tour.
Beach Birds Travel is responsible for the listed Tour Services only. BBT is not responsible for the Travel Client as an individual. If a said Client chooses to tour independently at any time during the trip, the client is completely responsible for themselves, where they go and what they do.
In consideration of the services and arrangements provided by Beach Birds Travel, you, for yourself and for your heirs, personal representatives or assigns, do hereby release, waive, discharge, hold harmless and agree to indemnify BBT, and its owners, officers, directors, agents and employees from any and all claims, actions, or losses for bodily injury, property damage, wrongful death, loss of services, lost profits, consequential, exemplary, indirect or punitive damages or otherwise which may arise out of or occur during your travel and any activities conducted in conjunction therewith. YOU SPECIFICALLY UNDERSTAND THAT YOU ARE RELEASING, DISCHARGING AND WAIVING ANY CLAIMS OR ACTIONS THAT YOU MAY HAVE PRESENTLY OR IN THE FUTURE FOR THE NEGLIGENT ACTS OR CONDUCT OF THE OWNERS, DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS OF Beach Birds Travel.
ARBITRATION: Any dispute concerning, relating or referring to these Terms and Conditions, your vacation package or any claim for damages due to injury or death which occurs during or in connection with your vacation package shall be resolved exclusively by binding arbitration according to the then existing rules of the American Arbitration Association in an arbitration conducted in Atlanta, Georgia, U.S.A. Such proceedings will be governed by substantive Washington law. The dispute will be resolved by a single arbitrator who must be a lawyer admitted to practice in the courts of at least one state in the United States and have a minimum of fifteen years of experience in civil litigation. The arbitrator so described will be selected by the American Arbitration Association. Each party to the dispute shall have the right on a single occasion to veto the designation of an arbitrator so selected. There will be judicial review of the arbitrator's decision if either side can show plain error in the application of law or be able to show an abuse of discretion with respect to factual findings. The parties waive the right to rely on any state law or statute which creates an exception to enforcement of the requirement that disputes be resolved pursuant to arbitration in the manner set forth herein. Arbitration against Beach Birds Travel must be commenced within one year following the date of tour completion. Neither Beach Birds Travel nor any affiliate shall in any case be liable for other than compensatory damages, and you hereby waive any right to consequential, punitive or exemplary damages.
